Cancellation
Gretna Career College reserves the right to cancel any program for which there is insufficient enrollment. If this occurs, 100% of tuition and fees will be refunded.
Three Day Cancellation Policy
A student has the right to cancel the enrollment agreement at any time. If cancellation occurs within three business days of executing the contract before classes start, all monies paid, including the registration fee, will be refunded. Students who have not visited the college facilities prior to enrollment can withdraw without a penalty within three business days following either attendance or a tour of the college facilities.
Cancellation Prior to Commencement of Classes.
If a student cancels more than three business days after executing the contract but before the class start, the college will retain the $50 registration fee and refund any other monies paid toward tuition and fees. Refunds for a student who does not begin classes will be made within 30 days of the start of the quarter.
Withdrawal Process/ Refund Policy
Students who wish to withdraw must contact the Registrar’s Office.
Students who are recipients of Title IV Loans and do not return from a Leave of Absence (LOA) face consequence in the repayment terms of student loans, including possible exhaustion of the student’s grace period.
Re-entry.
If a student is dropped or has withdrawn and applies for re-entry, a fee of $50 will be charged.
Refund Policy after Commencement of Classes.
A student who withdraws or is administratively terminated from the college may be eligible to receive a refund for all or a portion of the tuition, fees, and other school charges that were paid to the school for the payment period. However, if the student has received financial aid (federal or state grants or loans), a Federal Return of Title IV Funds calculation will be performed first to determine if all, or a portion of the Title IV funds will be returned to the financial aid programs. If Title IV federal funds are returned, students who withdraw may owe a balance to Gretna Career College.
Students are responsible for any balance due the college, according to the state refund policy, after Federal funds are returned. It is the student’s responsibility to make arrangements for payment in order to avoid collections and/or reporting to the credit bureau.
Gretna Career College uses the following refund policy:
During the first week of classes the institution shall refund at least 90% of tuition, less the registration fee; thereafter,
During the next three weeks of classes, the institution shall refund at least 75% of tuition, less the registration fee; thereafter,
During the first 25% of the quarter, the institution shall refund at the least 55% of tuition, less the registration fee; thereafter,
During the second 25% of the quarter, the institution shall refund at least 30% of tuition, less the registration fee; thereafter,
During the third and fourth 25% of the course, the institution shall retain 100% of the stated course price. Percentages of course completion are to be computed on the basis of clock hour. For programs longer than one year (12 calendar months) in length, 100% of the stated course price attributable to the period beyond the first year will be refunded when the student withdraws during the prior period.
For programs longer than one year (12 calendar months) in length, 100% of stated course price attributable to the period beyond the first year will be refunded when the student withdraws during the prior period.
Extra expenses: Books, uniforms, equipment, and supplies issued to the student and used during training are non-returnable and non-refundable in the event of early termination.
Federal “Return of Title IV Funds” Policy
Gretna Career College complies with the federal regulations for the Return of Title IV Funds. This policy dictates the amount of Federal Title IV aid a student has earned and the unearned amount that MUST be returned to the Federal Student Aid programs by the school and, in some cases, by the student. Title IV Funds include the Federal Pell Grant, the Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Stafford Direct Loans (both Subsidized and Unsubsidized), and Federal PLUS Direct Loans.
The formula for Return of Title IV Funds is applied to students who withdraw from the institution without completing the credits in the quarter for which he or she was scheduled to attend. The school must also recalculate the enrollment status of students who complete the first training phase, earn credit hours, and do not begin classes in the second training phase to determine the student’s eligibility for Pell Grant prior to calculating the Return of Title IV. If a student withdraws after completing 60% of the quarter or term, the student will earn 100% of the Title IV funds.
Formula for the Return of Title IV Funds.
Since Gretna Career College has credit hour programs, the percentage of Title IV funds to be returned is calculated according to the number of calendar days the students attended during a payment period based on the Last Date of Attendance, divided by the number of calendar days in the payment period. Scheduled breaks of five or more days are not included in the number of calendar days in the payment period or the number of calendar days the student attended. This calculation excludes Federal Work-Study. The Financial Aid Administrator will be responsible for the calculations of the Return of Title IV Funds.
R2T4 Formula:
DAYS ATTENDED ÷ DAYS IN PERIOD = % COMPLETED & % RETAINED BY COLLEGE
The amount of unearned funds is 100% minus the amount of Title IV funds to be retained.
The institution must return lesser of the percentage of unearned Title IV multiplied by the institutional charges versus the amount of unearned Title IV to be returned.
Sometimes the student may also have to return Title IV funds. If this is the case, the institution will advise the student within 30 days of the date of its determination that the student withdrew from the school. If the student must return federal loan funds, the student will simply owe the loan funds in accordance with the terms and conditions of the existing promissory note. If the student must return grant funds, the student must return any amount of the grant funds that are owed, which exceed 50 percent of the amount of grant funds received.
If a student is due a post-withdrawal disbursement, the institution will disburse any grant funds either on the student’s account or directly to the student within 45 days. If the student or parent is due a post-withdrawal disbursement of a loan, it will notify the student or parent within 30 days and seek confirmation as to whether the student or parent wants all or some of the loan. Loan funds will only be disbursed when the confirmation is received within 14 days of the notice.
Application of Policy.
Any excess monies paid to the college by a student who cancels, withdraws, declines to return from an approved Leave of Absence (see LEAVE OF ABSENCE section), or is dismissed, will be refunded within forty-five (45) days of the effective date of termination. The effective date of termination shall be the following:
Official Withdrawal: Date of receipt of NOTICE of termination from the student to the Registrar’s Office. Written notice is strongly suggested.
Unofficial Withdrawal: No later than 14 calendar days from the last date of attendance, as determined by the school.
Leave of Absence: Scheduled re-entry date should a student not return from a leave of absence.
Student Balance: In the event the student has received state or federal financial assistance, refunds may be made to those programs on behalf of the student, with the remainder being tendered to the student. The institution will retain any refund of $25.00 or less in accordance with the Enrollment Agreement.
REFUND EXAMPLES WILL BE PROVIDED UPON REQUEST IN THE FINANCIAL AID OFFICE.
Distribution of Funds. If there are unearned funds under Title IV, the funds must be returned to the appropriate program in the following order:
Federal Unsubsidized Direct Loans
Federal Subsidized Direct Loans
Federal Direct PLUS Loans
Federal Pell Grants
FSEOG
Financial Aid and Payment Schedule:
Prospective students will receive assistance in obtaining alternative tuition financing packages. The GCC Financial Aid Officer is available by appointment to provide financial information. Financial assistance is available for those who qualify.
